Invitee Registration Focal Points
Substantive programmes have the option to invite participants who do not belong to a Party delegation or who cannot be accommodated within the quotas of the different categories. Participants are usually invited to fulfill a particular role during the conference, e.g. speaker, panelist. Also, family members of staff can be invited under this category. The badge for this category of participants reads “Temporary pass”.
Instructions:
✅ At least 3 days before access to the conference is needed, the invitee registration focal point, registers the required information in Indico and submits the request, using the registration form.
✅ The staff in charge in External Relations receives a notification about the new submission, checks it and approves it in Indico UN on a daily basis.
✅ Upon approval, RAMT downloads the list of approved registrants from Indico, uploads the invitees in ORS on a daily basis and tags on the Conference Invitees registration list in Indico UN those records as "entered in ORS".
✅ The invitee registration focal points, the staff in charge in External Relations and RAMT can follow-up the status of registration of invitees under the Registration list in Indico UN.